Presenter Instruction

Conflict of interest: COI
Disclosure of Conflict of Interest at the Annual Meeting of the Japanese Society of Anesthesiologists

In accordance with the regulations on application for approval of the Conflict of Interest Policy published in 2010, the Japanese Society of Anesthesiologists (JSA) has been asking speakers at the annual meetings of the JSA, beginning in 2010, to disclose any Conflicts of Interest.

When you submit your abstract, please declare whether there are conflicts of interest amongst any businesses affiliated with the research and representative speakers including co-authors and co-researchers within the past three years.

Please disclose any COI when you make your presentation at the meeting. Oral presenters must include this slide in the second page of the presentation slides. Poster presenters must indicate this status either at the beginning or the end of the poster.

Instruction for Poster Presenters

Please note that if you fail to attend the meeting in Yokohama without prior notice, you will lose the right to submit abstracts at any meetings of the Japanese Society of Anesthesiologists for one year from the date of absence.

■ Handling of Personal Information in Presentations

If your presentation includes content that may involve patient personal information, please ensure that informed consent has been obtained from the patient or their representative.
Please take sufficient care to prevent any individual from being identifiable.
Presentations that allow identification of individuals are strictly prohibited.

■ Opinion Polls and Questionnaires During Presentations

If you plan to conduct opinion polls, questionnaires, or similar activities involving the audience during your presentation, please be aware that the content may require ethical review.
If such activities are planned, please contact the Secretariat in advance.

■ Presentation Content

The Annual Meeting organizers and the Society cannot assume responsibility for any objections or complaints regarding the content of your presentation.
Please carefully review all slides, videos, and other materials prior to your presentation.
Additionally, if any objections are raised regarding content distributed via web streaming, the Secretariat may suspend the distribution at its discretion.

■ Copyright

Please be sure to review the “Notes on Copyright”.

■ Presentation Requirements

Presenters must complete on-site registration (member or non-member category) at the Yokohama venue and deliver their presentation at the designated time and location.

Presentation Style

There are three types of poster sessions: Excellent Abstracts award, poster discussions, and poster presentations. Authors are required to be present during their designated poster session.

Excellent Abstracts

• You are requested to set up your poster at the designated area [Room10(G314+G315), Room11(G316＋G317) & Room12(G318＋G319), North, Pacifico Yokohama] and present your study by slides at the designated room.
• You have 10 minutes for presentation and 5 minutes for discussion.
• The best presentation will be selected and awarded at the congress banquet.
• For more information about presentation, please click here.

Poster Discussions

• You have 7 minutes for presentation and 5 minutes for discussions to take place in front of your mounted poster.
• Each presenter is requested to set up his/her poster at the designated room [RoomA(G414＋G415), RoomB(G416＋G417)& RoomC(G418＋G419), North, Pacifico Yokohama].
• A specific poster board identified by an abstract number will be assigned to the authors.
• Presenters must display their posters from 8:00 AM until the time of their presentation.
  Presenters must arrive at the venue 20 minutes before their presentation time.
  All the posters need to be taken down by specified time on your presentation day.
  The posters remaining after specified time will be removed without notice.
• You cannot lecture with slides, but you are allowed to use tablet device for assisting your lecture.

Poster Presentations

• You have 5 minutes for presentation and 3 minutes for discussion to take place in front of your mounted poster.
• Each presenter is requested set up his/her poster in the poster presentations area at D，Exhibition Hall，Pacifico Yokohama.
• A specific poster board identified by an abstract number will be assigned to the authors.
• Presenters must display their posters from 8:00 AM until the time of their presentation. Presenters must arrive at the venue 20 minutes before their presentation time.
  All the posters need to be taken down by specified time on your presentation day.
  The posters remaining after specified time will be removed without notice.
• You cannot lecture with slides, but you are allowed to use tablet device for assisting your lecture.

Poster Panel

• The size of the board is 160 cm (high) × 90 cm (wide).
• Please layout and print your poster clearly so that everyone can see your presentation even if they are standing slightly away from the panel.
• Please do not mount anything in the upper left corner of the panel (15 cm × 20 cm), as there will be a poster number in this space.
• Please bring your own abstract title and author information for the board.
• At the bottom of the panel posters, please disclose any conflicts of interest.
• Thumbtacks are available at each panel.
  *There is no reception for posting posters. Please set them up in the designated area by yourself.
  *The author is responsible for setting up the poster and removing it from the board during the described time slot. Any remaining material thereafter will be removed without notice.

Instructions for Invited Speakers

Preview Center

Please report to the “Preview Center” at least 1 hour before your presentation to confirm and review your presentation material.

Opening hours and locations are as follows:

Audiovisual material available for your presentation:

• Single PowerPoint projection (PC compatible mandatory)

How to hand in your MS-PowerPoint presentation material

• You can use the following storage media: USB memory units, CD-R.
• Don’t record other files
• Please check your data in advance
• Please name your file “Lecture No.+ Your name.pptx”

Important Points

• After the preview, presentation data will be delivered to each lecture room over the LAN.
• All speakers are requested to present themselves at the Speaker’s Preview Center at least 1 hour before the session. (If your lecture is in the early morning, please go 20min before)
• The PowerPoint presentation material received will be checked by congress staff and prepared for the lecture.
• It will be stored on the central congress server but after meeting, it is deleted. And we will get your approval if we stream the recorded video on our web site.
• Computers will be equipped with the followings:
  

  Opening hours and locations are as follows:

  OS	Application
  Windows11	PowerPoint 2021

• Keynote and Mac OS X are not available.
  (You can use own laptop. If you would, please refer＜Further details on the preparation of your MS-PowerPoint presentation＞)

The font you can use

Times New Roman / Arial / Courier / Courier New / Georgia
＊If you use different font, might be happen the troubles.

In the lecture room

• Each lecture room will be equipped with a computer and an LCD projector for PowerPoint presentations.
• Your PowerPoint presentation will be made available in your lecture room via a computer network.
• There will be a room attendant to help you to operate the computer if necessary.
• From the lectern you will be able to control your PowerPoint presentation on your own.
• In case you would like to connect your personal laptop in the lecture room, please make sure you have supply cable for your PC.
• A pointer/laser-pointer will be available.
• Neither overhead projector nor slide projector will be available in the lecture rooms; double projection will not be provided.
• No changes to your presentation can be made in the lecture room. If you want to make any changes after checking your data in at the Preview Center, please go back to the Preview Center for revisions.

Further details on the preparation of your MS-PowerPoint presentation

• Store all your files in one folder. Please make sure that graphics, animations, video and your presentation are all in the same folder.
• Avoid creating symbols as graphics or using special fonts that are external to your Microsoft PowerPoint or word processing program since these might be displayed incorrectly. Instead, always use the ‘Symbol’ function in the ‘Insert’ menu of your program to insert symbols.
• Colors: Use light-colored fonts for texts on dark backgrounds or vice versa. A strong contrast is important for good legibility.
• Legibility check: On presentation mode, your text should be large enough to be easily readable 5 feet (1.5 meters) away from your computer screen.
• All versions after Microsoft PowerPoint 2016, Windows 10,11 can be used.
• In your presentation, leave appropriate time for discussion and questions from the participants

Notes on Copyright

When preparing your presentation materials, please pay close attention to copyright and related rights.
If your content may infringe copyright or includes reproduction or quotation beyond the permitted scope, you must obtain permission from the rights holder in advance.
In particular, for web streaming, the “right of public transmission” applies, so permission must be obtained without fail.

Please ensure that your materials do not include the following:

• Unauthorized use of photographs, videos, music, etc., of well‑known individuals in Japan or abroad (musicians, athletes, entertainers, etc.) or their copyrighted works (such as anime or characters)
• Unauthorized use of videos or images published on social media or YouTube, including partial use
• Use of photographs or videos in which individuals can be identified without obtaining consent (e.g., photos showing the faces of department members)
• Unauthorized use of copyrighted images, videos, charts, illustrations, etc., taken from corporate or personal websites (e.g., photos of pharmaceuticals or medical devices, company logos)

Please also take care not to infringe other rights such as portrait rights or trademark rights.

Quotations are permitted only when all of the following conditions are met:

• The purpose is academic
• The quoted portion is supplementary in relation to the main content (a clear primary–secondary relationship)
• The quotation is necessary
• The source is clearly indicated

Violations may result in withdrawal of the presentation or legal responsibility.

When preparing your materials, the following practices are recommended:

• Create your own charts and illustrations, or use copyright‑free materials or materials for which you have obtained a license
• When using photographs or videos, obtain explicit consent from the individual(s) or rights holder(s)
• Clearly indicate on the slide when permission has been obtained for the use of specific materials

If you have any questions or are unsure whether certain materials may be used, please consult the Secretariat or the copyright management office in advance.